Archive for Priorities
How to Become a Focused Thinker
Posted by: | CommentsIn his book Focus: The Future of Your Company Depends on It, marketing consultant Al Ries gives a tremendous illustration:
The sun is a powerful source of energy. Every hour the sun washes the earth with billions of kilowatts of energy. Yet with a hat and some sun-screen, you can bathe in the light of the sun for hours at a time with few ill effects.
A laser is a weak source of energy. A laser takes a few watts of energy and focuses them in a coherent stream of light. But with a laser you can drill a hole in a diamond or wipe out a cancer.
Focus can bring energy and power to almost anything, whether it’s physical or mental. If you’re learning how to pitch a baseball and you want to develop a good curveball, then focused thinking while practicing will improve your technique. If you need to refine the manufacturing process of your product, focused thinking will help you develop the best method. If you want to solve a difficult mathematics problem, sustaining focused thinking helps you break through to the solution. That’s why philosopher Bertrand Russell asserted, “To be able to concentrate for a considerable time is essential to difficult achievement.” The greater the difficulty of a problem or issue, the more focused thinking time will be necessary to solve it.
Does every area of your life deserve dedicated, focused thinking time? Of course, the answer is no. Be selective, not exhaustive, in your focused thinking. And once you have a handle on what you should think about, you must decide how to better focus on it. Here are five suggestions to help you with the process:
1. Remove Distractions
I’ve found that I need blocks of time to think without interruption. So when necessary, I make myself unavailable and go off to my “thinking place.” As a leader, however, I am aware that I need to remain accessible to others and to withdraw from them to think.
But since one lets us connect with people and know their needs, and the other lets us think of ways to add value to them, we need to value and give attention to both.
2. Make Time for Focused Thinking
Once you have a place to think, you need the time to think.Years ago I realized that my best thinking time occurs in the morning. So whenever possible, I reserve my mornings for thinking and writing. One way to gain time for focused thinking is to impose upon yourself a rule that one company implemented. Don’t allow yourself to look at e-mail until after 10 a.m. Instead, focus your energies on your number one priority. Put non-productive time wasters on hold so that you can create thinking time for yourself.
3. Keep Items of Focus Before You
Ralph Waldo Emerson, the great transcendental thinker, believed, “Concentration is the secret of strength in politics, in war, in trade, in short in all management of human affairs.” To benefit from that concentration, keep important items in front of you. Ask a colleague or assistant to keep bringing them up. Or keep a file or a page where you see it every day as you work. That strategy has successfully helped me for thirty years to stimulate and sharpen ideas.
4. Set Goals
I believe goals are important. The mind will not focus until it has clear objectives. But the purpose of goals is to focus your attention and give you direction, not to identify a final destination. As you think about your goals, note that they should be
- Clear enough to be kept in focus
- Close enough to be achieved
- Helpful enough to change lives
Be sure to write down your goals. And if you really want to make sure they’re focused, take the advice of David Belasco, who says, “If you can’t write your idea on the back of my business card, you don’t have a clear idea.”
5. Question Your Progress
Ask yourself, “Am I seeing a return for my investment of focused thinking time? Is what I am doing getting me closer to my goals? Am I headed in a direction that helps me to fulfill my commitments, maintain my priorities, and realize my dreams?”
From the How Successful People Think Workbook
Leading difficult people: Disorganized Debbie
Posted by: | CommentsDo you know anyone who’s always busy but never seems to get anything done? Maybe this person works for you. How do you lead someone who’s motivated and a doer, but still doesn’t contribute any meaningful results?
Meet Disorganized Debbie. She works hard and wants to succeed. Unfortunately, she looks like a rocking horse: always in motion, but never moving forward. Debbie can’t or won’t organize her work, which means she can’t achieve what she needs to for your organization.
We’ve been spending the past few weeks talking about leading difficult people. You can click the names to read about Fearful Fred, Slumped Susan, and Excited Eddie. Now let’s discuss how to understand, listen to, and lead Disorganized Debbie.
Understanding Disorganized Debbie:
- Behavior: Unfocused
- Motivated by: Direction
- Strength: Relational Connection
- Weakness: Disorganization
Listening to Disorganized Debbie:
- Privately sit down and discuss Debbie’s disorganization.
- Listen to her frustrations.
- Examine her mess.
- Determine whether she wants to get organized.
Leading Disorganized Debbie:
- Give her a lot of personal attention.
- Ask her to show you her to-do list.
- Help her organize tasks by priorities.
- Teach her time management.
- Monitor her progress often.
- Leave no room for options or uncertainty.
Growth Plan:
Help her establish a planning system (eg: Franklin Planner, DayTimer or to-do list app)
Do you lead a Disorganized Debbie? Or do you struggle with priorities and organization yourself? Debbie can only change if she wants to, but if she learns how to prioritize and keep up with all of her tasks, she can become an extremely energetic and effective employee.
Don’t lose your marbles!
Posted by: | CommentsMy friend Dwight Bain sent me a story of a ham radio operator who overheard an older gentleman giving advice to a younger man.
“It’s a shame you have to be away from home and family so much,” he said. “Let me tell you something that has helped me keep a good perspective on my own priorities. You see, one day I sat down and did a little arithmetic. The average person lives about 75 years. Now then, I multiplied 75 times 52 and came up with 3,900, which is the number of Saturdays that the average person has in his lifetime.
“It took me until I was 55 years old to think about this in any detail,” he continued, “and by that time I had lived through over 2,800 Saturdays. I got to thinking that if I lived to be 75, I only had about a thousand of them left to enjoy.”
He went on to explain that he bought 1,000 marbles and put them in a clear plastic container in his favorite work area at home. “Every Saturday since then,” he said, “I have taken one marble out and thrown it away. I found that by watching the marbles diminish, I focused more on the really important things in life. There’s nothing like watching your time here on this earth run out to help get your priorities straight.”
Then the older gentleman finished, “Now let me tell you one last thought before I sign off and take my lovely wife out to breakfast. This morning, I took the very last marble out of the container. I figure if I make it until next Saturday, then I have been given a little extra time.”
We can’t choose whether we will get any more time, but we can choose what we do with it.
From The 17 Essential Qualities of a Team Player
Image courtesy of photobucket
Don’t manage your time; manage your life!
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Image courtesy of photobucket
Here’s an important announcement: There is no such thing as time management.
Think about it; the term is an oxymoron. Time cannot be managed. It cannot be controlled in any way. Everyone gets the same number of hours and minutes every day. Nobody—no matter how shrewd—can save minutes from one day to spend on another. No scientist—no matter how smart—is capable of creating new minutes. Even with all his wealth, someone like Bill Gates can’t buy additional hours for his day. And even though people talk about trying to “find time,” they need to quit looking. There isn’t any extra lying around. Twenty-four hours is the best any of us is going to get.
You can’t manage your time. So what can you do? Manage yourself! Nothing separates successful people from unsuccessful people more than how they use their time. Successful people understand that time is the most precious commodity on earth. And that we all have an equal amount, packed into identical suitcases. So even though everyone’s suitcase is the same size, they get a higher return on the contents of theirs. Why? They know what to pack.
Essayist Henry David Thoreau wrote, “It is not enough to be busy. The question is, ‘What are we busy about?’” How do you judge whether something is worthy of your time and attention? For years I used this formula to help me know the importance of a task so that I can manage myself effectively. It’s a three step process:
1. Rate the task in terms of Importance.
- Critical = 5 points
- Necessary = 4 points
- Important = 3 points
- Helpful = 2 points
- Marginal = 1 point
2. Determine the task’s urgency.
- This month = 5 points
- Next month = 4 points
- This quarter = 3 points
- Next quarter = 2 points
- End of year = 1 point
3. Multiply the rate of importance times the rate of urgency.
- Example: 5 (critical) x 4 (next month) = 20.
After assigning each task a new number, make a new to-do list. This time list everything from highest to lowest task management score. THAT’S how you plan your day.
How you spend your time is an important question not only for you but for your team. People tend to take their cues from the leader when it comes to time management—so make sure there’s a match between your actions, your business priorities, and your team’s activities.
The 3 R’s of Decision-making
Posted by: | CommentsThis past week on Twitter, I’ve been sharing some of my favorite quotes on priorities and time management. Important topics for every generation, priorities and time management seem to become more and more crucial every decade.
Today, in the age of the smartphone and social media, even technology has joined the fight for our most precious commodity: TIME.
A few decades ago, I came up with three critical questions on priorities. They still serve me well today, and I hope they’re valuable to you.
Before any decision on where to invest my time, this is what I ask myself:
- What is REQUIRED of me? Any realistic assessment of priorities in any area of life must start with a realistic assessment of what you must do. For you to be a good spouse or parent, what is required of you? To satisfy your employer, what must you do? If you lead others, then what must you personally do that cannot be delegated to anyone else?
- What gives me the greatest RETURN? As you progress in your career, you begin to discover that some activities yield a much higher return for the effort than others. After determining requirements, focus on choices with a high return on investment (ROI).
- What gives me the greatest REWARD? If you do only what you must, along with what is effective, then you will probably be highly productive. But you may not be content. I think it’s also important to consider what gives you personal satisfaction.
Note: These questions are meant to be asked IN ORDER. Many of us would love to skip down to #3 and focus on the most rewarding/fun/exciting activities. But no one can be successful who doesn’t possess the discipline to take care of the first two areas before adding the third.
The time that you have on this earth is precious – every minute of it. As Ralph Waldo Emerson advised, “Guard well your spare moments. They are like uncut diamonds. Discard them and their value will never be known. Improve them and they will become the brightest gems in a useful life.”
~Adapted from Today Matters
